The an archive page of
Prince Albert Branch
Saskatchewan Genealogical Society
Box 1464 Prince Albert, Saskatchewan S6V 5T1
V. Redhead, J.
Hobbs and R. Benson are exemplary volunteers at the Anglican Diocese of Saskatchewan
Archives. We appreciated V. and J.'s April program detailing the history and
contents of their archive and hope everyone will express their appreciation
to all volunteers year round and especially during Volunteer Appreciation Week
V. Redhead began
by giving a brief history of this Diocese. It was first part of the Diocese
of Ruperts Land established in 1833. As the population expanded, part of Manitoba
was separated and the new borders and new name established the Diocese of Saskatchewan
in 1873 with Alberta, Saskatchewan and part of Manitoba. Locally, with the imminent
arrival of Bishop John McLean, the congregation began clearing the land west
of the Penitentiary for St. Mary's Church. In 1884, the growing population base
meant new borders with the creation of the Diocese of Assiniboia and the Diocese
of Calgary 1888 and Edmonton a short time after. In 1927 Alberta was separated
and Manitoba's part was joined to the rest of Manitoba. In 1933 the Diocese
of Saskatoon was created leaving our Diocese of Saskatchewan with its present
borders. Our southern boarder is east to Melfort and to the border, south to
Macdowall going just north of North Battleford to the Alberta border and taking
in everything north to the border. Bishop Anthony Burton, "the young guy",
life changes are stress and the Archives' move in 1996 was no exception. The
old synod office, infested with bats and rodents of various sizes, was left
behind and the Archives moved out of the dank dark basement to the clean light
main floor of the new synod office. An archivist was hired to organize the collection
and train volunteers. The volunteers didn't get as much training as they would
have liked but their dedication is shaping the Archives following rules of archival
description and they annually contribute more volunteer hours than a full time
employee would work in a year. V. regularly runs through the office shouting
"Look what we found", tracks volunteer hours and submits an annual
report to ensure that any archival supplies required are willingly given.
J. detailed the structure and contents of the archives.
Diocese of Saskatchewan Fonds- Main Entry
1. General Correspondence
2. General Files
3. Other Diocese
4. Anglican Field Study
II Executive Secretary-Treasurer Files
1. General Files
2. Diocesan Finances
-Appeals, Bequests, Funds, & Trusts
-Audited Financial Statements
3. Synod Office Parish Files
4. Service Registers
5. Baptism, Marriage and Burial Registers
III Diocese of Saskatchewan Synods
IV Diocese of Saskatchewan Committees
V Diocese of Saskatchewan Deanery Records
VI St. Albans Cathedral
VII Parishes of the Diocese
VIII Anglican Church Women (ACW) Records
1. Synod Office WA/ACW
2. Diocesan Board WA/ACW
3. Branch WA/ACW Records
IX Anglicans in Missions
1. Directors Files
2. Bishops Files
3. Exec Secy Tresurers Files
X College of Emmanuel and St. Chad
XI Bishops College
Albans College Girls School
XIII St. Georges College Boys School
XIV Sunday School by post/Caravan Mission
XV Okema Beach Records (Camp Okema)
XVI Indian Files
XVII Misc. Historical and Biographical Records
XVIII General Synod Office Records
1. Gen. Synod Jourals of Proceedings
2. Committees of General Synod
3. Council of the North
4. National House of Bishops
XIX Province of Ruperts Land
1. Sessions of Provincial Synod
2. Committes of Provincial Synod
3. Diocese of Sask. Correspondence
XX Other Ecclesiastical Provinces
XXI Other Dioceses
XXII Bishop Martin Collection
XXIII Hughes-Caley Collection
XXIV Photograph Collection
4. Colleges and Schools
6. Special Events
1. Burd Embroideries
2. Other Artifacts
Diocese of Saskatchewan is the largest of three "fonds", which consists
of 22 Series, broken into sub-series and then eventually down to each file.
Looking for information on a parish in 1961? It would be in the Bishops Files
as all Parishes in the Diocese had to fill out an extensive questionaire that
year regarding their particular Parish. Looking for a baptism, marriage or burial
before 1900? Check the Executive Files. Some have been photocopied and also
done on computer but as with all documents before standardized spelling the
handwriting can be atrocious depending on the writer's spelling and listening
skills. There is also a computerized version but this may exacerbate the handwriting
problem as it is only the original written by a fallible human interpreted by
a fallible human. The Bishop usually grants requests to see the registers post
The burials have
been computerized to "p" by location with 9,328 entries and there
are roughly 26,000 to go before the estimated 35,000 are finished. As the forms
the ministers filed out have changed and not every form is complete there is,
regrettably, missing information. Also, not all registers have survived and
sometimes the nearest minister was not Anglican.
holds the All Parish Meetings, (held every 3 years), the 1882 Bishop's Charge,
interesting informative eulogies of clergy and the changes in the Dioceses.
Other series include Anglican Church Women (ACW) Series; various School Series
(Emmanual College, Bishops college, St. Alban's College Girls School, St. Georges's
Boys School); Historical and Biographical Series. The Files of the Ministers
is in this group and it has a basic file, many with pictures and a database
of over 700 covering 130 years. Although called Files of the Ministers it also
has lay readers and others.
The Parish Histories are an exciting collection with an index to the books available.
is the collection of 2,621 photos. An amazing 90% have at least one person identified.
Fred Paten has been able to help with the identification and V. has developed
a knack for recognizing faces, especially the two clergy who are in her family
tree. V. found the proverbial shoe box of slides and negatives in the move.
This shoe box collection has been named the Bird Photographs for Bishop Bird
who held office around 1925-35. The Bird Photographs shoe box contained a priceless
collection of churches identified by name. Half of these churches are no longer
Material is stored
in acid free file folders and progress is being made on removing pins, staples,
paper clips and the dreaded scotch tape. Registers done in the early oily ballpoints
pens will hopefully be interleaved this summer to prevent more bleeding between
pages. An archival quality map case holds maps, some over a 100 years old, cemetery
drawings, and architectural drawings of churches and houses. One map mentioned
is the 1878 Muskoday Reserve survey with names.
Also in the archives
is a museum collection of 63 artifacts. Mentioned were V.'s grandfather's confirmation
certificate, war memorial plaques from extinct churches, a century old billy
can, communion cups and a pair of snowshoes. A trunk found in the old dank dark
basement held elaborate embroidery work cut out from altar pieces, poor embroidery
work and embroidery thread. As there is no documentation, speculation is that
churches in the East sent samples to teach the "heathens" in the West.
Some embroidery work will be framed for display.
Donations of Anglican material to the archives are welcome with permission to "dispose". Dispose often means passing on to another more appropriate collection.
The Synod Office
number is 763-2455. J.'s regular day is Tuesday. The volunteers prefer to help
people in the morning so they can use the afternoon for work. There are small
fees ranging from $2 to $7 for copies or certificates and searches are $20 per
hour. Most searches take 2 hours but cost only $10 because these volunteers
love their work and are happy to know their archive is serving its purpose.
for Recording Genealogy
by N. Carswell
(The following program was presented at the John M. Cuelenaere Library.)
I'll begin with
a defense I frequently use and that is that I'm too busy raising my descendants
to raise my ancestors. This defense is witty but both descendants and ancestors
require action now. In either case if you leave things undone the consequences
are heart breaking.
Nod your head
if you or someone you know has had to throw out old photos because there was
no one around to identify them? Nod your head if you didn't get to a relative
in time to ask about their history? One of my regrets is the mystery of my uncle
Donny. My Aunt Flo, my one living relative of that generation, was unable to
solve the mystery because of her dementia.
I'm a Mac native
and I use the "Reunion" program. When I do get around to raising my
ancestors, I'm going to switch to a PC program called "The Master Genealogist".
"Reunion" is a wonderful beginner's program with lots of terrific
features but "The Master Genealogist" hence forward referred to as
"TMG" has incredible sourcing capabilities.
Sourcing and verification
go hand in hand. A standard genealogical anecdote is that of a nephew who inherited
all his aunt's genealogy going back to Adam and Eve. The nephew looked at it
and then asked that it be buried with his aunt because none of it was sourced.
He had no idea where any of the information had come from. This is extreme of
course but it stresses the importance of verification. At the moment I am loath
to share my genealogy because I have not verified all of my data with primary
or even secondary sources. A primary source could be a government document like
a birth certificate and a secondary source could be a newspaper article like
The "Reunion" program looks like most gene programs and most have similar commands.
Tonight we will add my great-nephew Jason. Notice that I don't have a source for Jason as these are just the details from a phone conversation. Under the top menu is "Add Male Child" and then the screen presents a form.
My mom sent me photocopies of family documents. One of them is my Uncle Donny's birth certificate. So I'm just going to check the certificate against the info I have. It checks out but the birth certificate is a primary source so I want to add this as a reference note. I have a data base that prints out pages for my binders. Because I burn a CD every month and eventually store the CD's out of my house this means that if my precious binders are destroyed I have some record of what was in them and who the information came from.
I have a conflict
though with the newpaper obituary death date. The source of the "Reunion"
information was ON013. It is Frank McDonald's family tree. So now I have to
decide which is the better source-- ON013 or ON024. ON024 is my choice because
it is secondary and Frank's source is unknown but Ill keep both sources
and note the conflict. Remember, I eventually aim to have all primary sources
but whatever the source, it is a lead to follow.
I have another witty saying. I boldly state that I have a photographic memory. I see a photograph and I remember! I love photographs and would like to have a photograph for as many people in my family tree as possible.
In "Reunion" if the camera has a flash it means an individual has photos. Here are some examples using my husband Alan. Skipping to Christina, his great grandmother, it is very easy to change the description.
Adobe Photoshop is a powerful image editing program and in the Photoshop plug in folder I've put the plug in for my scanner. This means I can scan or "import" right into Photoshop. The scanning I'm doing tonight is for the computer screen or monitor.
Monitors are not
like printers. Printers do dots per inch or dpi. So 300 dots per inch is a better
quality print than 72 dots per inch. But monitors can only do 72 or 76 dpi.
If I'm doing a scan for my "Reunion", I want it to be 72 dpi but I
scan it in at a higher resolution just so that I'm not asking the computer to
guess at any information.
Scanning now is not the challenge it used to be because most computers have far more storage space. Now, I can do a color print scan at a whopping 400dpi, save it as a Photoshop file and then save it at 72dpi in a jpeg format for monitors. Jpeg compression is a lossy format. It writes a short hand version of the photo. Jpeg offers you a choice of compressions and generally speaking anything over a level 5 looks fine. Under 5 a jpeg file can begin to look bad because the compression can make things look blotchy, especially skin. Jpeg is a very popular format and recognized by lots of programs and is used for web pages.
If you are doing
black and white photos scanning them as grayscale dramatically reduces file
"Reunion" only links to the photos and if you move the photo from its location then the link is lost. There are helpful ways of organizing your photo files. I recommend one folder for all your files. I've called my "rphoto" for "Reunion" photos. Then inside I've started folders for individuals. I use a system of the first two letters of a first name. For example, my husband would be "al", my daughter who is Alanna would become "aa" and my daughter Amber is "am".
I find that the
two letters are meaningful and yet short. As with my reference notes, I use
zero as a place holder. Because I don't expect to ever link more than 99 photos
I use al01, al02, al03, because if I use al1, al2 then get to al12, the computer
sorts al12 before al2 because of the way it sorts.
One of the fun
parts of "Reunion" is its ability to do charts and reports.
I mentioned that
eventually I want to switch to "TMG" or "The Master Genealogist".
My work in "Reunion" can be transferred directly to "TMG"
using a GEDCOM file. GEDCOM is a genealogical file format developed by the Latter-day
Saints and has evolved into the standard for exchange of genealogy information
between different programs and computer systems. So when the time comes I will
export a GEDCOM file out of my Mac "Reunion" and use it to start a
new file in my PC "TMG".
A word of caution. Always open any GEDCOM file into a new empty file and see what parts are new before importing it into your good family file. If I import the GEDCOM file I just exported into my present one it will not weed out duplications so my file will double and there is no undo.
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